Wrike Review: Online project management software


Cloud-based collaboration and project management software that scales across teams in any business.Real-time Work Management Software.World class features that empower your teams to be efficient, no matter where they’re located.Leading Work Management Solution to Streamline- Workflow to Gain, Visibility to Simplify Planning to, Enable Collaboration.

Wrike was founded in 2006 by Andrew Filev. Filev initially self-funded the company before obtaining investor funding later on.Wrike released the beta version of its software (also called Wrike) in December 2006, and publicly debuted the application that month at the Le Web 3 conference in Paris, where it won the prize for the B2B category.

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They then launched a new “Enterprise” platform aimed at larger businesses in December 2013. In 2016 Wrike launched a datacenter in Europe to host data in compliance with local privacy regulations.

In July of the same year Wrike announced the launch of Wrike for Marketers, their first move into verticalized solutions. The product was designed around the typical marketing workflow, which often revolves around briefs, requests, assignments, reviews and approvals.


Wrike is designed around a minimalist multi-pane UI and consists of features in two categories: project management, and team collaboration. Project Management features are those which help teams track dates and dependencies associated with projects, manage assignments and resources, and track time.

These include an interactive Gantt chart, a workload view, and a sortable table that can be customized to store project data

Collaboration features are those designed to aid in conversations, asset creation, and decision-making by teams. These include Wrike’s Live co-editor, discussion threads on tasks, and tools for attaching documents, editing them, and tracking their changes.

Wrike uses an “inbox” feature and browser notifications to alert users of updates from their colleagues and dashboards for quick overviews of pending tasks.

hese updates are also available in Wrike’s mobile apps on iOS and Android. Wrike has an optional feature set called “Wrike for Marketers” which has several tools for managing marketing workflows. According to Wrike’s website, these tools include intake forms, proofing and approval, and document versioning.

In May 2012, Wrike announced the launch of a freemium version of its software for teams of up to 5 users.That year also saw the integration of a live text coeditor into its workspace to unify collaboration and task management.

In late 2013 Wrike released a new feature set called Wrike Enterprise which included advanced analytics and other tools targeted at large business customers.

Since then it’s released several major updates to Wrike Enterprise, including a customizable spreadsheet called “Dynamic Platform” in late 2014 and custom workflows for teams in 2015.

In July 2016, Wrike was updated with a set of add-on features under the name “Wrike for Marketers,” which includes integrations with Adobe Photoshop, a tool for submitting requests, and proofing and approval tools for creative assets like videos and image.


Organize everything you need to complete your project in one spot.

Core Building Blocks of Work

Break large goals into manageable pieces, attach files, and set due dates. Add any task into multiple folders or projects and create any combination of folder structures.

Request Forms & Automation

Accelerate delivery and scale your project volume with Dynamic Request Forms. Collect all necessary information from requesters up front and automatically assign it to the right team.

Live Editing & File Management

Work collaboratively and see everyone’s changes in real-time. Upload and edit documents without saving attachments to your computer.

Deliver more reliable results and utilize resources more effectively

Gantt Chart

A visual timeline that lets you view your project schedule and set dependencies in real time with easy adjustments to keep your team on track.

Resource Management

Balance resources and track performance via a workload view. An open view of team workloads makes it easy to recalibrate when necessary.

Time & Budget Tracking

Keep track of how time is being spent by project or by team member for accurate planning and budget management.


If you’re working on a monthly newsletter or planning a recurring meeting, there’s no need to reinvent the wheel. Work faster next time by recreating the same type of project with our handy duplicating feature.

Increase productivity and execute faster across distributed teams.


@MENTION the team mates you need to get the job done and they’ll instantly see your message right in their workspace. Need to share it with a consultant or client for feedback? No problem, Wrike lets you communicate and share tasks with people outside your company, too.


Plan, view, and share work with scheduled tasks that link directly to underlying work and keep information in context and up-to-date. With the ability to color code and layer Calendars, getting the big picture and synchronizing critical work has never been easier.

Proofing & Approval

Simplify feedback and approval cycles with full context. Highlight sections of images, videos and documents to add comments; eliminating confusion, re-work and delays. Receive timely approvals while maintaining a system of record.

Live Activity Stream

A real time feed of updates on all project activity that provides instant status reports and cuts meetings and email communication in half so you can focus on the important stuff.


Keep team work flowing. Update tasks and provide feedback even when you’re on the go with our native Android and iOS apps.


Email & Calendar Synchronization

Stop using email as your to-do list and seamlessly send them to Wrike to transform them into tasks. Synchronize tasks and milestones to practically any calendar including Google, Outlook, and iCalendar.

The visibility you need to make more informed decisions in real-time.

Project & Team Reporting

Gain instant insight into projects with Report Templates. Easily edit or build a report from scratch using Wrike’s easy-to-use report wizard. Share real-time, interactive reports, and schedule notifications for report updates or reviews on a regular basis.

Flexibility to fit how your teams work today and to grow with their needs.

Status & Workflows

Streamline your process and gain visibility into the work at each stage. Create your own Custom Workflows to match exactly how your team works. They’re easy to implement and simple to use.

EXAMPLES: Marketing; Approval Process; Product Development

Custom Fields

Add your own fields to any project or task and track exactly what matters to your business. Perfect for budgeting, prioritization, and customized status of work. Use data from custom fields to create dashboards with the information most relevant to your business.

User Groups

Granting the right level of access controls, creating custom user agroups and selectively sharing files ensures the right people are getting the information they need to be effective.


Missed yesterday’s status meeting? Don’t worry. Wrike lets you create customizable views of the most important projects that include graphs, task statuses, and real-time updates. Share them with relevant people to keep everyone up–to-date.

Wrike in a nutshell:

Wrike is an all-in-one project management and collaboration software that brings thousands of teams around the globe closer to success. It connects tasks, discussions, and emails to your actual project plan. You get an up-to-date picture of the project and can keep your team aligned with your strategy without boring status meetings.

Full description:

Wrike is an online collaboration and project management software bringing together centralized task management and social collaboration features into one real-time workspace. It connects tasks, discussions, and emails to your actual project plan. You get an up-to-date picture of the project and can keep your team aligned with your strategy without boring status meetings.

Wrike helps you see the big picture of your Project Portfolio- With multiple teams and multiple projects running concurrently, Wrike keeps you on top of your team’s work without extra email and status meetings. It helps you build repeatable processes, streamline operations, and get real-time visibility into the status of specific clients, projects, and key milestones.

Team collaboration is taken to a new level- With Wrike, your teammates can collaborate on projects in real time. They are more engaged because they know exactly what to do and how their work connects to others. As tasks are handed off, new contributors get the complete context, access to previous decision-making discussions, and relevant files are already attached, so they have all the info they need.

Managers get better, more predictable results- Robust tools for planning, project management, and workload optimization enable you to get the most from your team’s potential. Thanks to drag-and-drop support and bulk changing capabilities, it’s easy to create and maintain schedules to keep up with your fast-paced business.

Wrike’s all-in-one collaboration and project management software is suitable for individual freelancers, SMBs, and large organizations with thousands of employees. The platform can be tailored to fit the individual needs of any team. It’s a smart solution for project management, helping you get even more done! More than 1.5 Million people worldwide have tried Wrike and left tons of positive reviews on Trustradius, Capterra, G2Crowd, and other review sites.

Challenges Wrike helps solve:
  • Data silos: Tasks, discussions and documents scattered across email, Skype, personal computers and spreadsheets
  • Poor visibility into work status
  • Missed deadlines and project failures

Main benefits:

  • Accelerating project delivery by using a platform your team will actually use and love
  • Keeping all team members on the same page even across borders without lengthy status meetings, long email threads and spreadsheet updates
  • Big picture of project progress with real-time updates and cross-project reports and newsfeed
  • Real-time team collaboration with discussions, files attached to tasks, and a built-in document editor

Why Wrike is BEST ?

Wrike is a system your team will use. It helps them do their work, not just track it.
Wrike can be easily customized to your needs as each team can set up their own workflow.
Wrike scales as you grow, providing visibility and ease of use for teams of any size.

Wrike main features:

  • Task management
  • Interactive Gantt chart
  • Workload management
  • Time tracker
  • Discussions
  • Real-time newsfeed
  • Document collaboration
  • 30+ integrations
  • Email integration
  • iPhone and Android apps


    Wrike integrates with a number of other enterprise systems. These include

    • Adobe
    • Box.com
    • Google Drive
    • Microsoft Teams
    • DropBox
    • Microsoft Word
    • Microsoft Office 365 and Azure AD
    • Gmail
    • Salesforce.com

    Recognition and awards

    • 2006 – Le Web 3 Prize in B2B category
    • 2008 – eWeek Excellence Award in Productivity Applications category
    • 2011 – SenchaCon Contest (Third Place)
    • 2011 – Finalist in the American Business Awards in the category “Computer Software – New Version”
    • 2014 – Named “Cool Vendor” by Gartner
    • 2016 – GetApp Rank Wrike as the Best Project Management Software
    • 2016 – Named Leader Among the FrontRunners for Project Management Report for Q3
    • 2016 – Named Leader in Enterprise Collaborative Work Management by Forrester Wave


    Plans Available for Every Team

    Amount shown is price per user but billed on an annual basis.

    5 USERS
    A simple, shared task
    list for small teams
    5, 10, 15 USERS
    Full project planning & collaboration

    Includes Free Trial
    of Proofing & Approva

    5–200 USERS
    Robust work management with customization & exec reporting

    Volume discounts available

    Includes Free Trial
    of Proofing & Approv



    Tailor-made solution for marketing & creative teams

    Volume discounts available

    Includes Proofing & Approva


    Comprehensive solution with advanced security & controls


    It does not have a shared calendar for employees to view a daily, monthly or yearly tasks divvied up, and there are no tutorials available online to teach users how to use the app. I am finding difficulty in navigating through it without any sense of direction.

     But I have found Wrike to be a very efficient solution for your entire company. The creation of projects with the ability to assign subtasks and dependencies is a really great feature.In Wrike, you are able to set up and assign tasks necessary to complete projects, you can project completion dates thanks to the gantt chart and are able to store vital information in such a way that it is easy to access in the future.

    Unique to Wrike is a drag/drop Folder/Project functionality that allows you to set up and nest projects inside folders to create a totally customizable working hierarchy. Whether you want to organize by client, by team member, by project, but function – however you want to do it – Wrike let’s you set it up.

    But then, you can use any folder as a TAG by dragging and dropping it onto another Folder or Project. That way, you can instantly access projects and folders by pulling everything related to that Tag.

    Finally, Wrike lets you create Dashboards that lay out projects and tasks in infinite ways to make sure you are looking at the work you have to do – OR work that’s due or in progress by the whole team. Plus, there is a messaging interface and an easy way to add people to your tasks/projects/folders as followers or assignees.

    Overall, Wrike is great for managing project planning and scoping.

    Includes Free Trial
    of  Proofing & Approval


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